3_JohnstonJ

**Bcc:**
 * To: ** Amsoft Manager List
 * From: ** Stella Soto 
 * Subject: ** E-Mail Problems
 * Cc: **

Dear Managers,

I am troubled by an important dilemma, excessive email usage. By answering the questions below, your ideas will assist us in developing a plan which will benefit your staff, yourself, and our organization. Submit your responses in writing, no later than May 5 in order to be prepared for our supervisory committee meeting on May 10.

Everyone is aware of how productive the use of email can be, however, usage is becoming unnecessary and is cutting into work time. Did you know that one study found that the average office worker is spending two hours a day on e-mail? Excessive e-mail is weakening the organization’s strength and productivity. Answer the following questions to help us focus on the problem.

The questions are as follows:


 * Can you give a estimate for how many e-mail messages you receive and answer on a personal basis each day?


 * Approximately how many hours do staff members spend on email each day?


 * How can we reduce the volume of e-mail messages being sent and received within our own organization?


 * Do you think that e-mail is being used by our employees in an excessive manner?


 * Would an e-mail free day every Friday be beneficial to productivity?

I appreciate your suggestions and advice in developing a solution to counterproductive e-mail habits.

Stella