3_HalversonK

Dear Managers,  I am writing this note to address an excessive e-mail problem that we have here in our office. Your ideas will assist us in developing a plan that will increase email effeciency and value. Your responses, in writing, to these questions (preferably by May 5) will help me prepare for our supervisory committee meeting on May 10th.   We had the expectation that e-mail would be a great productivity tool, although I am afraid that its use is becoming extremely excessive. One study found that the average office worker is spending two or more hours a day on e-mail. I believe that excessive e-mail is reducing the organization’s strength and productivity. I need to have your answers to the questions before the above referenced dates, to help us focus on the problem.  Thank you in advice for developing a solution to the problem of controlling e-mail and making an improvement in productivity. We greatly appriciate it and look forward to hearing from you. <span style="line-height: normal; margin: 0in 0in 10pt; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto;"><span style="font-family: 'Times New Roman','serif'; font-size: 12pt;"> <span style="line-height: normal; margin: 0in 0in 10pt; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto;"><span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Karlie Halverson
 * <span style="line-height: normal; margin: 0in 0in 10pt; mso-list: l0 level1 lfo1; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto; tab-stops: list .5in;"><span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Can you give an approximation for how many e-mail messages you receive and answer on a personal basis each day?
 * <span style="line-height: normal; margin: 0in 0in 10pt; mso-list: l0 level1 lfo1; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto; tab-stops: list .5in;"><span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Approximately, how many hours would you estimate that the staff members in your department spend on e-mail each day?
 * <span style="line-height: normal; margin: 0in 0in 10pt; mso-list: l0 level1 lfo1; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto; tab-stops: list .5in;"><span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Do you have any ideas on how we can make a reduction in the volume of e-mail messages being sent and received within our own organization?
 * <span style="line-height: normal; margin: 0in 0in 10pt; mso-list: l0 level1 lfo1; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto; tab-stops: list .5in;"><span style="font-family: 'Times New Roman','serif'; font-size: 12pt;">Do you think that e-mail is being used by our employees in an excessive manner?