3_TomS

**Bcc:** To all Managers, Our organization needs your opinions and advice to address an urgent problem of writing excessive e-mail’s. I am sure your ideas will assist us in the development of a plan that should benefit your staff, yourself, and our organization. Your responses in writing to these questions (preferably by May 5th) will help me prepare for our supervisory committee meeting on May 10th. Everyone had the expectation that the use e-mail’s would be a great productivity tool but I am afraid that its use has become extremely excessive. It is cutting into work time for our organization. Studies have shown that the average office worker spends two hours a day on e-mail. Unfortunately, we are spending more time than that in our organization. It is difficult for work to be done because of this situation. Excessive e-mailing is sapping the organization’s strength and productivity. Please, answer some questions before the above referenced dates to help us focus on the problem. Ø Can you give a ballpark figure for how many e-mail messages you receive and answer on a personal basis each day? Ø Approximately how many hours do the staff members in your department spend on e-mail’s each day? Ø Do you have any ideas about how we can make a reduction in the volume of e-mail messages being sent and received within our own organization? Ø Do you think that e-mail is being used by our employees in an excessive manner? I appreciate your suggestions and advice in developing a solution to the problem of controlling e-mail’s and making an improvement in productivity for yourself and our organization.
 * To: ** Amsoft Manager List
 * From: ** Stella Soto 
 * Subject: ** E-Mail Problems
 * Cc: **

Best regards, Stella Soto Amsoft Vice President stella.soto @ amsoft.com