3_AvendanoJ

** 5.1 Request E-Mail: Dealing With Excessive E-Mail. **    ** To: ** Amsoft Manager List ** From: ** Stella Soto  ** Subject: ** E-Mail Problems Dear Managers, I have noticed that excessive e-mail traffic has become a big problem in our organization. I am sure that with your help and advice, we will be able to develop a plan that will benefit your staff, yourself, and our organization. I have prepared a list of questions below that need to be answered by May 5th. The results will be shared at the supervisory committee meeting on May 10th. The questions are: When e-mail was first introduced into our company, it was seen as a great productivity tool, but I have discovered that it has actually been cutting into company work time. A study has shown that the average office worker is spending 2 hours a day on email, and I fear that our company exceeds this. As you can see, spending 2 hours a day composing and replying to e-mail is very excessive and detrimental to our organization’s strength and productivity. What do you think about every Friday being an e-mail free day? I appreciate your suggestions and advice in developing a solution to the problem of controlling e-mail and making an improvement in productivity. Sincerely, Stella
 * Joshua Avendano **
 * Give an approximate figure of how many e-mail messages you receive and answer on a personal basis each day?
 * How many hours do the staff members in your department spend on e-mail each day?
 * Do you have any ideas about how we can make a reduction in the volume of e-mail messages being sent and received within our own organization?
 * Do you think that e-mail is being used by our employees in an excessive manner?