3_WhiteC

** From: ** Stella Soto  ** Subject: ** E-Mail Problems ** Cc:  ** **Bcc:** Dear Managers, As Amsoft vice president, I am writing to ask for your help and advice to address an urgent problem. Please do me the favor of answering the questions below. I’m sure your ideas will assist us in the development of a plan that should benefit your staff, yourself, and our organization. Please respond in writing to these questions by May 5th to ensure I am able to prepare for our supervisory committee meeting on May 10. We had the expectation that e-mail would be a great tool. I’m afraid that its use is becoming excessive. For our organization it is cutting into work time. Did you know that one study found that the average office worker is spending 2 hours a day on e-mail? Our organization may be spending even more than this. It’s exceedingly difficult to get work done because of writing and answering mass numbers of e-mails. Excessive e-mail is sapping the organization’s strength and productivity. Can you please give a ballpark figure for how many e-mail messages you receive and answer on a daily basis? Approximately how many hours would you estimate that your staff members spend on email a day? Do you have suggestions on how our organization could reduce the number of personal emails sent on a daily basis? I have been considering the possibility of having one email free day a week. This is one of many different possibilities we could apply to increase our productivity as an organization. I’m confident that you too will have many creative solutions to improving our productivity. Thank you in advance for your ideas and cooperation. Sincerely, Stella Soto Amsoft Vice President stella.soto @ amsoft.com
 * To: ** Amsoft Manager List