3_YounessiD

**Bcc:**
 * To: ** Amsoft Manager List
 * From: ** David Younessi (dsyounessi @ gmail.com)
 * Subject: ** E-Mail Problems
 * Cc: **

Dear Managers,

I am troubled by the ongoing problem of the exchange of excessive e-mails throughout the organization. Consequently, it has become a big problem; and therefore, I am writing this email to ask for your help and advice. Your thoughts will further assist me in the development of a plan that will benefit, as well as improve the organization. I will higly appreciate it if you will do me the favor of responding to the questions below no later than May 5th. Your suggestions will help me prepare for our next supervisory committee meeting.

Everyone had the expectation that e-mail would be a great big productivity tool. But, I’m afraid that its use is becoming extremely excessive. As a result, it is cutting into work time. One study found that the average office worker is spending two hours a day on e-mail. In our organization, we may be spending even more time than this. It has become exceedingly difficult to get any work done, due to writing and answering an extraordinary number of e-mails each day. Excessive e-mail is weakening the organization’s strength and productivity.

Your responses to these questions will help us focus on the problem.
 * How many e-mail messages you receive and answer on a personal basis each day?
 * How many hours does the staff members in your department spend on e-mail each day?
 * Do you have any ideas about reducing the volume of e-mails sent and received within our own organization?
 * Do you think that e-mail is being used by our employees in an excessive manner?

I appreciate your suggestions and advice in developing a solution to the problem of controlling e-mail, and making an improvement in productivity.

Sincierly,

Vice President David Younessi