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Dear Managers,

I am highly concerned with how productive our staff is while on company time. It has been brought to my attention emailing is being used for personal matter thus hindering productivity. As managers I am asking of your help and consideration to rectify this issue immediately. Excessive personal emails should be limited. Amsoft understands that at times you have to send an email for personal reasons and you are welcomed to do so in moderation. However, reports are showing that emailing privileges are being abused. This repetitive behavior is cutting down our production time, profit and going against our philosophy as a company to participate in a professional environment.

Please make sure that you announce this message to your staff and explain to them how excessive emailing affects our productivity and culture. You may want to share with them an important tudy that showed how much time is wasted in emailing. The average worker spends 2 hours a day on email. If you multiply that by a week that means 16 hours of work time were used for personal matters during work time. Our organization appears to be doing more than 2 hours a day and that is unreasonable. In addition, please be sure to take an anonymous survey and ask some of the following question along with other questions that you think would help decrease unnecessary emailing.


 * 1) How many hour of personal emailing does your department due?
 * 2) How many hours of the day do you spend on emails?
 * 3) What suggestions does your team have to maximize our time and efficiency?
 * 4) As managers what disciplinary actions should we have for those that abuse our emailing flexibility?

Unnecessary emailing makes it difficult to get any work and its harming our organization’s strength and productivity. Please email me your responses in writing to these questions by May 5. I will be announcing the best solution on our supervisory committee meeting on May 10. Have a great week ahead of you and stay productive team!

Best wishes, Stella Soto

Vice President