4_HoqueW

**From:** Cal Poly Pomona HR Department ; Amanda Key,Kaitlin Hensch, Wasiqul Hoque **CC:** **Date:** 10/21/2010
 * T****o:** Rosemary Kim; Department Manager.

**Re:** How to Report Sexual Harassment

Managers,

Recently, there has been growing concern regarding proper handling of sexual harassment cases in our company. We are writing this letter to inform you on the correct ways to report sexual harassment as soon as it happens. Sexual Harassment will be tolerated under NO CIRCUMSTANCES. The following steps will inform you on what to do if sexual harassment occurs.

As soon as you observe sexual harassment:

1. Tell the harasser what they have done by naming the behavior while being specific, straightforward, and blunt. · Mention that the attention is unwanted.

2. Report the harassment to Human Resources Immediately.

3. Document the sexual harassment in your own records. · Write in complete detail what exactly happened.

4. Find out if there were any witnesses who saw the actual act. · Witnesses help back up your story.

5. Stay composed. · It is very important to stay composed. · Remain calm and professional during the entire process.

These five steps will help our company crack down on sexual harassment. Please instruct your subordinates on the above five steps on a regular basis to ensure that Sexual Harassment is being filed correctly. If sexual harassment continues to be filed incorrectly there may be many lawsuits against our company and employees will feel uncomfortable in their working environment. Just remember that sexual harassment is an important concern in the work place. Reporting sexual harassment is crucial for helping our company keep a comfortable and productive working environment.

Sincerely,

Cal Poly HR Department